# Manage Folders

In Kloudfuse, **Folder Management** controls access to **Dashboards** and **Alerts**.

To manage folders, follow these steps:

1. Select the **Admin** tab, and then the **Folder Management** option in the drop-down menu.

1. Search bar to locate specific folders

2. **Add New Folder** button

3. List of existing folders.

2. Proceed to make changes, as described in:
   - [Create a Folder](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#folder-create)
   - [Update Folder Name](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#folder-name-update)
   - [Change Folder Permissions](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#folder-permissions-change)
   - [Add Folder Permissions](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#add-folder-permissions)
   - [Delete Folder Permissions](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#delete-folder-permissions)
   - [Delete a Folder](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#delete-folder)
   - [Limit Editor Access](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#limit-editor-access)

## Create a Folder

1. Click the **Add New Folder** button.

2. The **Create Folder** interface appears.

3. In the **Create Folder** interface, enter the **Folder name**, and click  (Create New Folder).

Here, we create a folder named **MyFirstFolder**.

4. Kloudfuse notifies you that you successfully added a new folder.

The new folder now appears in the **Folder Management** interface.

## Update Folder Name

1. Hover your pointer over the **Folder Name** that you plan to change.

2. When the **Edit** (pencil) icon appears, click on it.

3. The **Update Folder** interface appears.

4. In the **Folder Name** field, change the name.

Here, we update the name of the folder to _forecast_.

5. Click **Update Folder**.

## Hierarchy of permissions

Kloudfuse determines a user’s access to a folder based on the highest permission level granted across all sources, including direct user permissions, group memberships, and assigned roles within a folder.

To prevent a user from accessing a folder or dashboard, consider their role in the organization, folder permissions, and dashboard permissions.

- You cannot override organization administrator permissions; they can access all resources.
- User’s permissions on a folder apply to all dashboards and subfolders.
- An explicitly set lower permission level is ineffective if a more permissive rule applies higher in folder/dashboard hierarchy.

## Change Folder Permissions

1. Hover your pointer over the **Folder Name** field of the folder you plan to change.

2. When the **Permission Settings** (gear) icon appears, click it.

Here, we change the permissions for folder _forecast_.

3. The **Folder Settings** of forecast interface appears.

Folder settings include assignments by **Role** (these correspond to Grafana roles), by individual **User** (if present), and by **Group** (if present).

4. For example, to give users with **Viewer** role permissions to change the folder contents, set that permission to **Editor**.

5. To add more permissions to the same folder, see [Add Folder Permissions](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#add-folder-permissions).

6. To delete permissions, see [Delete Folder Permissions](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#delete-folder-permissions).

7. When you complete adding or changing folder permissions, close the **Folder Settings** interface.

## Add Folder Permissions

1. To add additional permissions to the folder, click the **Add Permission to Folder** button in the **Folder Settings** interface.

2. The interface shows options for defining the new permission where you can specify the level of the permission (at **User**, **Group**, or **Role** level), search, and a choice of permission levels ( **Admin**, **Edit**, or **View**).

3. Here, we grant **Edit** permissions to the **_favorite_people_** group.

4. Click **Save**.

5. Kloudfuse notifies you that you successfully added the group (or user, or role) to the folder.

6. The **Folder Settings** interface displays the entity that has new permissions to the folder.

Here, because **_favorite_people_** is the first group with permissions to the folder, the interface has a new **Groups** section.

7. When you complete adding or changing folder permissions, close the **Folder Settings** interface.

## Delete Folder Permissions

1. The **Role** for **Admins** is fixed, and you cannot delete it.

Hover your pointer at the right-hand of the line, and click the **Lock** icon. Note that nothing happens.

2. You can remove the other two roles, **Editor** and **Viewer**.

Hover your pointer at the right-hand side of the line, and click the **Delete** (cross) icon.

In both cases, Kloudfuse notifies you that it successfully removed these roles.

3. Similarly, you can remove the folder permissions for both **Users** and **Groups**.

4. When you finish deleting folder permissions, close the **Folder Settings** interface.

## Delete a Folder

The Folder Management interface provides an option for deleting a folder.

|     |     |
| --- | --- |
|  | Kloudfuse does not allow users to delete **Folders** that contain **Alerts**.<br>However, you can delete **Folders** with **Dashboards**, or empty **Folders**. |

To delete a folder, follow these steps:

1. Hover your pointer over name of the folder.

2. When the **Delete** (trashcan) icon appears, click it.

3. Kloudfuse prompts you to confirm deleting a folder.

You can click **Delete** to confirm, or **Cancel** to stop deleting the folder.

4. You should see a notification that Kloudfuse deleted the folder successfully.

The **Folder Management** interface no longer lists **_My1stFolder_**.

## Limit Editor Access

It is possible for a user with an **Editor** role to create dashboards and alerts that only they and users with **Admin** role can change. All other users with **Edit** role can only view these dashboards and alerts.

To accomplish this, follow these steps:

1. Create a new folder.

Here, we create the folder _Limited Access_.

See [Create Folder](https://docs.kloudfuse.com/platform/3.2.5/admin-folder-management/#folder-create).

2. Kloudfuse adds the new folder to the **Folder Management** interface.

3. Hover your pointer over the name field of the **Limited Access** folder, and click the **Configuration** (gear) icon.

4. In the **Change Settings for Limited Access** interface, change the **Editor** role permissions on the folder to **Viewer**.

5. Create **_new_** dashboards and alerts in your folder.

|     |     |
| --- | --- |
|  | If you move existing dashboards and alerts into the new folder, they keep their own access permissions, and may still be edited by other users with **Editor** role. |

6. Have another user with **Editor** role sign in to the system, and attempt to open the configuration of the folder.

They should see an error.

7. Similarly, when they review **Dashboards** and **Alerts** in the **_Limited Access_** folder, they cannot edit or delete them.